Purchasing
from request
to payment.
Manage RFQs, supplier quotes, purchase orders, receipts, and invoices in one connected flow — with supplier scorecards, auto-reorder, and true landed costs.
Stock or production triggers a Material Request — the starting point for centralised buying.
Send RFQs to many suppliers —
compare in one place.
Create a Request for Quotation, invite suppliers by group or tag, and email them a link to your Supplier Portal. They submit quotes online; ERPNext builds Supplier Quotation drafts for your review.
Supplier Portal Suppliers log in, fill rates and terms — no more quote-chasing over email.
Linked to Material Requests Pull items from open requests or CRM Opportunities straight into the RFQ.
Click a quote to compare · item: Steel Bracket × 500
Business Benefit: Structured sourcing cuts procurement time and gives you an auditable record of every quote received.
Rate suppliers on
delivery, quality,
and response time.
Supplier Scorecards track performance over weekly, monthly, or yearly periods. Custom formulas score acceptance rates, on-time delivery, and quote speed — then warn or block suppliers on RFQs and Purchase Orders based on standing.
Weighted criteria Define what matters — quality vs speed vs cost — with configurable formulas.
Enforced standings Poor performers are flagged before you issue the next PO — not after a failed delivery.
Business Benefit: Data-driven vendor management reduces supply risk and supports fair, documented purchasing decisions.
“Smart purchasing starts with knowing what’s on the shelf. Have you seen how our Inventory module triggers Material Requests at reorder level and keeps your stock ledger perfectly in sync?”
Explore Inventory
Auto Material Requests when stock
hits reorder level.
Set reorder thresholds per item and warehouse. When stock dips below the line, ERPNext creates a Material Request and emails your Purchase Manager. The Procurement Tracker report compares estimated vs actual cost across the full buying cycle.
Business Benefit: Move from firefighting shortages to proactive supply — production lines stay fed without manual stock checks.
Raw materials reserved
Service PO + transfer
Subcontracting Receipt
Outsource production —
keep control of materials.
Send raw materials to a subcontractor via Subcontracting Order, track stock at their warehouse, and receive finished items with automatic backflush of consumed materials. Reserve stock so committed quantities are never used elsewhere.
Material transfer Stock Entry sends components to the supplier; BOM drives quantities automatically.
Partial orders Create multiple Subcontracting Orders from one PO — receive in batches.
Business Benefit: External manufacturing without spreadsheet chaos — costs, materials, and receipts stay in one system.
True landed cost,
quality at the gate.
Landed Cost Vouchers add freight, customs, and insurance to item valuation. Quality Inspection checks incoming goods against templates before they enter stock. Buying Settings enforce PO → Receipt → Invoice matching and block price changes mid-cycle.
Click to walk through 3-way match:
Business Benefit: Accurate stock valuation, fewer invoice disputes, and rejected batches caught before they reach production or customers.
Source, receive, pay —
one Frappe platform.
Purchasing connects Inventory, Manufacturing, Invoicing, and Quality — with live reporting across the chain.
