Leave Management – Streamline Leave Allocation, Application, and Monitoring
As an HR department, your goal is to maximise the simplification of managing employee time off. SolutionsInc makes allocating, applying for, tracking, and managing leaves incredibly straightforward. Configure even the most complex leave policies and rules with ease. Carry-forwarding, expiry, leave without pay, earned leaves – everything is comprehensively handled. Manage bulk leave policy assignments. Visualise and efficiently plan work using the leave calendar. View leave balances, apply for, and approve leaves – all conveniently, including from mobile devices. Keep your team informed with configurable workflows and notifications.
Key Elements of the SolutionsInc Leave Management Module:
- Configurable Leave Policies
- Bulk Allocations from the Leave Control Panel
- Application and Approval of Leave Requests
- Improved Planning with the Leave Calendar
- Blocking Leave Requests During Peak Periods
- Encashment of Leave Balances
- Configuration of Earned Leaves
- Effortless Holiday Planning
- Automated Regional Holiday Pull
- Tracking Balances with Leave Reports
Configurable Leave Policies
Tailor your leave policies to perfectly match organisational needs and comply with applicable labour laws. SolutionsInc offers a rich set of rules for configuring various leave types, such as: carry-forwarding unused leave to the next year, expiry rules, compensatory off, leave without pay, partially paid leave, earned leave, and rules for leave encashment. You can precisely define the annual allocation for each leave type within defined policies, ensuring clarity and consistency.
Bulk Allocations from the Leave Control Panel
We understand that a single leave policy often cannot be applied to all teams, especially those with diverse roles and responsibilities. With SolutionsInc’s leave control panel, you can filter and drill down into specific employee groups, then assign appropriate leave policies in bulk. This ensures consistent and fair leave management across your entire organisation, saving time and reducing errors.
Application and Approval of Leave Requests
Simplify the leave request management process. Employees can submit leave requests with an instant summary of their leave balance, both from a desktop and a mobile device (via browser). The module allows for setting up multi-level approval workflows for leaves and configuring notifications to keep the team informed about request statuses at all times, ensuring transparency and quick decision-making.
Improved Planning with the Leave Calendar
The SolutionsInc leave calendar provides a complete overview of employee availability. You can easily see who is on leave and when, which helps avoid scheduling conflicts, efficiently manage workloads, and plan projects. Employees can apply for days off directly through the calendar, keeping everyone up-to-date and ensuring seamless coordination.
Blocking Leave Requests During Peak Periods
Peak seasons, new product launches, or critical project events require your team to be optimally staffed. SolutionsInc enables the configuration of leave block dates, with the option to provide a reason, applicable to the entire company or specific departments. It also allows you to define a list of approvers who can approve leave applications on these specific dates, in case of urgent needs. This tool ensures optimal workforce availability during key moments.
Encashment of Leave Balances
SolutionsInc allows for configuring salary components and the daily encashment amount in accordance with internal company policies and applicable regulations. You can also set a maximum number of leave days that can be encashed to ensure responsible management. Our payroll engine automatically handles these calculations, ensuring fair compensation for unused leave.
Configuration of Earned Leaves
SolutionsInc enables the configuration of earned leaves – i.e., leaves that employees “earn” after working for a certain period within the company. According to your settings, earned leaves are allocated to employees on a pro-rata basis for the defined duration. You can also configure rounding for allocated leaves for fractional allotments and choose the accrual day of the month – first day, last day, or the employee’s joining day.
Effortless Holiday Planning
Holiday lists play a crucial role in attendance, leave, and payroll calculations. Plan for the year ahead by configuring and sharing a calendar of weekly days off, fixed, and optional holidays. Employees can view this list anytime, which significantly simplifies project planning and deadline management.
Automated Regional Holiday Pull
There’s no need to manually add every local holiday to the list. SolutionsInc allows you to simply select your country and its subdivision (e.g., county, state), and the system will automatically pull that region’s local holidays and add them to your list. This saves time and ensures compliance with local calendars.
Tracking Balances with Leave Reports
Gain a complete picture of the situation with detailed leave balance reports. Utilise filters for an in-depth analysis of opening balances, carried-forward leaves, new allocations, used and expired leaves, and closing balances for every employee. You can also view the Leave Ledger report to see the complete history of how your leaves were used, allocated, and expired. Use this data to plan and refine leave policies for the upcoming year, ensuring a balanced system that benefits both your team and your business.
The SolutionsInc Leave Management Module is a comprehensive tool that transforms the complexity of time-off management into a smooth and efficient process, supporting employee satisfaction and the optimisation of human resources.
