Shifts and Attendance – Precise Management of Your Team’s Working Hours
Managing attendance and work schedules, especially for geographically dispersed teams, can be a real challenge. Bid farewell to tedious spreadsheets and manual shift registers. The SolutionsInc Shifts & Attendance Module offers a variety of options to ensure that time records are always up-to-date and accurate. Our system enables your team to clock in and out from anywhere, with the option for geolocation capture. You can effortlessly manage shifts and rosters, and also integrate biometric devices for automated timekeeping. Need more control? Our bulk attendance and shift tools will help you efficiently manage working hours at scale.
Key Elements of the SolutionsInc Shifts & Attendance Module:
- Flexible Work Shift Configuration
- Submission and Approval of Shift Requests
- Efficient Roster Management
- Check-in and Check-out with Geolocation Capture (via browser)
- Biometric Device Integration
- Automated Timekeeping Synchronised with Payroll
- Regularising Attendance Through Correction Requests
- Bulk Attendance Tools for Greater Control
- Analysis with Attendance Reports
Flexible Work Shift Configuration
Easily configure multiple work shifts with advanced automated timekeeping settings. SolutionsInc allows you to precisely control working hours thresholds, calculation methods, and grace period settings for late arrivals or early departures. This provides full flexibility in managing diverse schedules.
Submission and Approval of Shift Requests
Allow employees to choose shifts that best suit their needs, increasing their engagement and satisfaction. The shift calendar in SolutionsInc makes it easier to visualise team schedules and availability. You can also set up multi-level approval workflows for shift requests, ensuring full control and oversight over final assignments.
Efficient Roster Management
SolutionsInc offers a clear shift planning view that allows you to visualise the employee list, holidays, and existing shift assignments and requests. The drag & drop functionality simplifies modifying schedules or swapping shifts between employees. You can also create repeating shift schedules in advance, significantly streamlining long-term planning.
Check-in and Check-out with Geolocation Capture (via browser, option)
Make check-ins and check-outs straightforward and intuitive. From the SolutionsInc module, employees can easily record their attendance using a web browser on any mobile device. You also have the option to enable geolocation tracking, which allows for recording the precise work location at the time of check-in, providing a detailed work location history and additional verification for field teams or remote workers.
Biometric Device Integration (option)
Improve accuracy and eliminate manual errors by seamlessly integrating with biometric devices (e.g., fingerprint readers, facial scanners) from multiple locations. The system automatically synchronises attendance logs, providing reliable and precise data.
Automated Timekeeping Synchronised with Payroll (option)
SolutionsInc automatically records attendance based on your check-ins/check-outs and shift settings. The system independently calculates working hours, and flags late entries and early exits according to your configuration. If you currently use separate systems for time and attendance and payroll, SolutionsInc can significantly simplify your life. Our time and attendance system is closely integrated with the payroll module to ensure accurate and timely salary calculations, eliminating errors and streamlining the entire process.
Regularising Attendance Through Correction Requests
Made a mistake in recording attendance? No sweat. Employees can easily submit attendance correction requests to rectify data recorded by the system (e.g., in case of a forgotten swipe). This process can require manager approval, ensuring control and accuracy.
Bulk Attendance Tools for Greater Control
If you prefer to mark attendance manually or need rapid operations, SolutionsInc offers bulk attendance management tools. The employee attendance tool helps you mark attendance for all employees with detailed filtering options, while keeping the marked attendance data readily accessible. You can also upload attendance data from your own spreadsheets using the data import tools, providing flexibility and convenience.
Analysis with Attendance Reports
Gain deep insights into working hours and attendance data with comprehensive reports. You can easily refer to the monthly attendance sheet with drill-down filters to view day-wise attendance status per shift. Easily visualise leave and holiday usage, or view a summary of total present/absent days, late entries, early exits, and leave taken for each type. Also get a check-in & attendance summary within the shift attendance report. These reports are crucial for optimising schedules, monitoring compliance, and managing productivity.
The SolutionsInc Shifts & Attendance Module is a comprehensive solution that transforms time management from a challenge into a strategic advantage, providing precision, flexibility, and complete control over your human resources.
