Equipment
maintenance
planned and unplanned.
Asset maintenance software for UK operations teams: preventive schedules, calibration cycles, maintenance logs, ToDo reminders, and breakdown repairs — all linked to your fixed asset register.
Built for organisations that need preventive maintenance software without wall calendars and spreadsheets. SolutionsERP ties Fixed Assets, Stock, Purchasing, Accounts, and HR into one equipment maintenance management workflow — with teams, audit-ready logs, and automatic next due dates.
Enable Maintenance Required on the asset, create Asset Maintenance, and Submit to confirm the schedule.
Preventive maintenance software with
automatic next due dates.
On the asset card, enable Maintenance Required, then create Asset Maintenance and Submit — that confirms the schedule. Define Start Date, End Date, and Last Completion Date when work ran later than planned.
Maintenance type (tap):
Maintenance Tasks carry periodicity, Assign To, and auto-calculated next due dates — with a ToDo for the assignee when work is due.
Business benefit: Fewer missed services on critical kit — CNC, cold stores, and legalised weighing equipment — without a wall calendar.
Asset maintenance software —
teams with clear ownership
Asset Maintenance Team is a master record with a team manager and a table of Maintenance Team Members — employees plus service roles. Link the team to each Asset Maintenance so everyone knows who owns a machine park or IT fleet.
Role (tap):
Team manager owns escalation, sign-off, and workload across sites.
Business benefit: Accountability without email chains — especially across multiple sites and shift patterns.
Asset maintenance software log —
audit-ready history.
After you submit a schedule, SolutionsERP creates an Asset Maintenance Log (draft) for each due date. Each log records status, completion date, and Actions performed — a true equipment log on the asset, not a one-off Excel row.
Sample log statuses
On completion, the system calculates the next due date and creates a new log automatically — statuses include Planned, Completed, Canceled, and Overdue.
Business benefit: ISO, health & safety, and audit questions answered instantly — “when did we last service that press?”
“Maintenance Required lives on the asset card in Fixed Assets — register laptops, CNC, and fleet kit first, then Asset Maintenance schedules service on each record.”
Explore Fixed Assets
Asset maintenance software reminders in
daily work
When maintenance is assigned to a user, the task lands in their ToDo in Frappe — visible alongside other work orders and approvals. Planning (schedule + log) connects directly to execution by the technician or asset custodian.
- Due dates surface before equipment fails — not after downtime starts.
- Assign To on Maintenance Tasks routes work to the right person.
- Completion updates the log and rolls forward the next service date.
Business benefit: Less unplanned downtime from “nobody knew today’s inspection was due” — especially on critical production kit.
Equipment maintenance management for
unplanned failures.
Asset Repair covers breakdowns outside the schedule — or supplements planned work. Capture Failure Date, status (Pending, Completed, Canceled), Error Description, and Actions Performed. Launch from the asset card via Repair Asset under Manage.
Consumed parts trigger Stock Entry (Material Issue) and post to the general ledger.
Business benefit: One system for planned maintenance and emergency repairs — less chaos when a production line goes down.
How asset maintenance software connects across SolutionsERP
Equipment maintenance management is not a standalone module — it sits on Fixed Assets, Stock, Purchasing, Accounts, and HR so every repair and service has financial and operational context.
| Module | Role in maintenance |
|---|---|
| Fixed Assets / Asset | Asset card, custodian, location, Maintenance Required flag |
| Asset Movement | Who holds the laptop or machine at any moment |
| Stock | Parts consumed during repair (Material Issue) |
| Buying | Purchase Invoice for external repair services |
| Accounts | Capitalise repair cost, accounting dimensions |
| HR (Employee) | Custodian and maintenance team members |
| ToDo / Projects | Daily work queue for technicians |
Asset maintenance software —
schedule, log, repair on
SolutionsERP.
Asset maintenance software connects Fixed Assets, Inventory, Purchasing, Accounting, HR, and Projects — with reporting across planned and unplanned work.
