Introduction

The Suppliers Invoices module can be used to create, modify, or delete invoices with line items for every third party of type “supplier.” Additionally, this module is utilized to manage payments for these invoices. The customer invoices are managed by the Module Customers Invoices.

Create invoice

Types of Invoices

1. Standard Invoice

• Description: This is the most common type of invoice. There are no prerequisites for its creation.

2. Replacement Invoice

• Description: This type of invoice is not yet managed for suppliers.

3. Credit Note

• Description: A credit note serves as a document issued to a buyer, typically to provide a refund or reduce the amount owed due to returns or discounts.

4. Invoice Deposit

• Description: An invoice deposit is issued when a partial payment is received before the completion or delivery of services or products, often used to secure a booking or order.

Procedure

If an error is detected after the invoice is confirmed, you must either issue a replacement invoice or take corrective actions on the existing invoice.

Creating an Invoice:

Once an invoice is created (in draft mode), you must include all products or services that are already defined in SolutionsInc. You can also enter the following directly:

A title

A VAT rate

A unit price

For each line item of the invoice, you must set an amount and potentially apply a discount (in percentage).

Validating the Invoice:

After preparing your invoice, you must validate it. Please note that this operation is irreversible.

Upon validation, an invoice number is assigned automatically based on the numbering scheme configured in the Supplier module.

Handling Errors:

If an error is detected after the invoice is confirmed, you must either issue a replacement invoice or take corrective actions on the existing invoice.

Export suppliers’ invoices

See the Modules Exports

Management of vendor credit notes

Situation: Supplier Invoice and Credit Note

1. Initial Scenario:
   • You receive a supplier invoice, which is entered as a standard invoice.
2. Receiving a Credit Note:
   • A credit note is issued to correct the initial invoice. You enter this correction as a new standard invoice with a negative amount.
3. Payment Processing:
   • After processing the payments:
     • You record the payment for the original standard invoice.
     • You also enter a negative payment for the standard invoice with the negative amount (credit note).
4. Closing Invoices:
   • Once payments are recorded for both invoices, you can mark them as “paid.”

Note:

It is possible for both a positive and a negative amount to appear on the bank receipt. If preferred, you can manually edit them to reflect a single transaction amount for clarity.